Q1. Who can apply for registration under the Occupational Safety, Health and Working Conditions Code, 2020 and the Social Security Code, 2020 respectively?

Every employer of any establishment

i. which comes into existence after the commencement of these above-mentioned labour Codes.

ii. To which this code shall apply, shall,

make an application within 60 days in Form-I electronically through the Shram Suvidha Portal to the Registering officer for registration of his/her establishment within prescribed period from the date of applicability of these codes.

Q2. What is required from establishments already registered under other labour laws?

Every establishment already registered under any existing labour laws shall update its registration details on the Shram Suvidha Portal within a period of six months from the date of commencement of these Rules.

For “Existing with LIN”, click “Apply for New/Existing/Offline Registration”. In the “Registration Type” pop-up window, select “Existing with LIN” and set “Appropriate Government” to “Central”.

Q3. What is the process for submission of registration application to the Registering officer?

The registration of establishment application shall be submitted electronically in Form-I on the Shram Suvidha Portal by the employer after verifying the veracity of the supporting documents relating to registration of the establishment, proof of identity, PAN/TAN, and address of the employer including the information relating to the employment of Inter-State migrant workers as specified in the said form.

Q4. What is the prescribed time limit and process of issuance of Certificate of Registration by the registering officer?

The certificate of registration shall be auto generated and issued in Form-III electronically immediately on the submission of Form-I, complete in all respect by the employer.

Q5. Is it mandatory for the employer to apply for the registration of establishment on SSP portal electronically?

Electronic registration remains the standard process for an employer to apply for registration of establishment. However, in exceptional circumstances, the Central Government may notify a temporary relaxation permitting submission of Form I through non electronic modes.

Q6. What happens where an employer does not comply with registration provisions?

In such cases, the registering officer may direct the employer who fails to comply with the requirements for compliance within a specified timeframe in manner.

Q7. What are the responsibilities of an employer after obtaining registration?

After obtaining registration, the employer shall:

i. Display the non transferable Certificate of Registration at a conspicuous place in the establishment.

ii. Comply with all the conditions of the Certificate of Registration.

iii. Quote the registration number on all documents, records and correspondence prepared or issued in connection with the Code or the Rules made thereunder.

Q8. Can the registration of an establishment be cancelled after issuance?

Yes. Any registration obtained by providing wrong information shall be liable to be cancelled provided that establishment has been given an opportunity to show cause within a period of 30 days, electronically or by registered post or by speed post, as to why the certificate of registration should not be cancelled.

Q9. Is the employer required to quote the registration number?

Yes. The employer shall quote the registration number on all documents prepared or issued in connection with the Code, the Rules, Regulations or Schemes made thereunder, and in all correspondence with the office concerned.

Q10. What procedure is to be followed in case of change in ownership or other registration details?

Any change in ownership, management or other particulars furnished at the time of registration shall be updated by the employer by incorporating necessary amendment in the registration certificate on the Shram Suvidha Portal within thirty days of such change.

Q11. Can an employer apply for cancellation of registration?

Yes. Where an establishment is closed, the employer may apply online for cancellation of registration after:

i. Furnishing details of all statutory dues,

ii. Clearing all outstanding dues payable to workers,

iii. Filing all prescribed returns

Q12. Is the employer required to give notice of commencement, completion, or cessation of work?

Yes. The employer shall notify the Inspector cum Facilitator in Form VI, within thirty days of:

i. Commencement of any work

ii. Completion of work, or

iii. Cessation of the establishment.

Q13. Are there any additional requirements while submitting a notice of completion?

Yes. The notice of completion/cessation shall include a certification by the employer confirming that:

i. All dues payable to the workers have been settled, and

ii. The premises are free from any hazardous chemicals or substances, wherever applicable.

Q14. Which establishments are mandatorily required to submit Commencement and Completion of work notices?

. Establishments operating as mines, contract labour establishments, and establishments engaged in building or construction work shall furnish notices of commencement and cessation in Form IV within the prescribed time.

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